Creating your products and services

What is the catalogue for?

Your catalogue gathers what you sell: products (physical goods) and services (work, time). When you create an invoice or a quote, you pick the item from the list: the price, the VAT (TVA) and the unit fill in by themselves. You save time and avoid pricing mistakes.

Example: "Atelier Couture Fès" creates a "Retouche robe" (Dress alteration) service at 150 DH excl. VAT (20% VAT, unit "Pièce") and a "Tissu coton" (Cotton fabric) product at 45 DH excl. VAT per metre. On the next quote, it adds them in two clicks.

Create a product or a service, step by step

1. In the menu, open Répertoire → Produits (Directory → Products) ("Produits et services" page), then click Ajouter (Add).
2. In the Identité (Identity) block, choose the Type: Produit (Product) or Prestation (Service). Enter the Nom (Name) (mandatory) and, if you want, a Description with formatting (bold, lists…).
3. In Identifiants (Identifiers) (optional), fill in a Code produit / SKU (Product code / SKU), a Code-barres (EAN/GTIN) (Barcode), the Marque / Fabricant (Brand / Manufacturer) and the Catégorie (Category).
4. In Tarification (Pricing), enter the Prix unitaire HT (Unit price excl. VAT) (mandatory), choose the Taux de TVA (VAT rate) and the Unité de mesure (Unit of measure) (mandatory).
5. If you wish, enter the Prix d'achat HT (Purchase price excl. VAT): Billora calculates your Marge unitaire (Unit margin) in DH and as a percentage.
6. Add a Remise catalogue (Catalogue discount) (in % or in DH) if you want a discount to be offered by default when the item is added to an invoice or a quote.
7. Click Créer le produit (Create the product).

What you see: while you type, a box calculates live the Prix HT, the TVA and the Prix TTC. After saving, the item appears in the list.

VAT and units

• Taux de TVA (VAT rate): VAT 20%, 14%, 10%, 7%, 0%, or Exonéré (Exempt). If in doubt about the right rate, ask your accountant: Billora applies the one you choose.
• Unité de mesure (Unit of measure): Heure (Hour), Jour (Day), Pièce (Piece), Forfait (Flat fee), Mois (Month), Kilomètre, Kilogramme, Mètre, Mètre carré, Litre… Yours is missing (carton, pallet, session)? Add it in Paramètres → Unités (Settings → Units) (Ajouter button: a short code like "h" or "m2" and a label like "Heure"). Deleting a unit does not change old documents.

Track stock (products only)

For a Produit, a Gestion de stock (Stock management) block lets you track quantities. It depends on your subscription: if it is not included, the block displays a padlock and the plan from which it is available.

1. Turn on Suivre le stock de ce produit (Track this product's stock): sales will automatically reduce the quantity in stock.
2. Enter the starting Quantité en stock (Quantity in stock) and the Seuil d'alerte (Alert threshold) (for example 10: Billora warns you when stock drops to that level).
3. If you manage several warehouses, choose the Entrepôt de destination (Destination warehouse) of the initial stock. Stock is then managed per warehouse: use "Ajuster" (Adjust) on the warehouse page.

Services have no stock. The Logistique et livraison (Logistics and delivery) block (dimensions, weight, delivery times) is optional.

Manage your catalogue

• Categories: the Catégories button at the top of the page opens "Gérer les catégories" (Manage categories): a name, a colour and an optional description. They are used to group and filter.
• Search and filters: by Type, Statut (Status) (Actifs / Archivés), Catégorie and TVA. Switch between table view and card view with the two icons at the top.
• Edit a price quickly: in table view, click the price excl. VAT directly in the list, edit it and confirm.
• A row's "…" menu: Consulter (View), Ajuster le stock, Historique du stock, Modifier (Edit), Dupliquer (Duplicate) (to create a similar item), Archiver (Archive) or Supprimer (Delete).
• Archive hides a product from the invoice selectors without deleting it: ideal for an item you no longer sell. The Désarchiver (Unarchive) button makes it available again.
• Bulk import: the Importer CSV (Import CSV) button leads to Paramètres → Import / Export.

Product quota

Your subscription may limit the number of products. When the limit is reached, the Ajouter button is disabled and the limit is explained: archive or delete an unneeded item, or change your subscription.

Frequently asked questions

What is the difference between "Produit" and "Prestation"?

A product is a physical good, with possible stock. A service is work (hours, flat fees): no stock or logistics. The price, VAT and unit work in the same way.

I changed a product's price: do my old invoices change?

No. Documents already created keep their prices. The new price only applies to the next documents.

I do not see the "Gestion de stock" section.

It only exists for products (not services), and only if your subscription includes it. Otherwise a padlock and the plan concerned are displayed.

The product no longer appears in my invoices.

It is probably Archived: filter the list on "Archivés" and use Désarchiver.

Which price should I enter: excl. VAT or incl. VAT?

The unit price is entered excluding tax. Billora displays the calculated price incl. VAT just below.

Next steps